September 25, 2025
Hybrid work has transformed the way teams communicate, making internal tools like Microsoft Teams more essential than ever. As collaboration moves online, interest in Microsoft Teams digital signage is growing, and for good reason. Companies want to extend the visibility of Teams content beyond personal devices and into shared office spaces. From meeting room schedules to team updates and motivational posts, displaying Microsoft Teams content on screens around the workplace is becoming a smart way to keep everyone aligned and informed.
Clear communication is critical. 86% of employees and executives say poor collaboration or communication leads to workplace failures. Yet, Microsoft Teams doesn’t offer built-in digital signage features to support visible, office-wide updates.
So, how do you bring your Teams-driven communications to life on TVs and displays in your office, school, or coworking space?
In this guide, we’ll explore what “Microsoft Teams digital signage” really means, why it matters, and how you can achieve it, even without a native integration.
What is digital signage for Microsoft Teams?
Digital signage for Microsoft Teams refers to the practice of displaying Teams-based content—such as calendars, announcements, and shared documents—on physical screens in an office or workspace. Rather than keeping updates confined to individual devices, digital signage extends visibility to everyone in a shared environment. This can include content like shared calendars, project timelines, leadership messages, or quick updates pulled from Teams or connected Microsoft 365 tools. While Teams itself doesn’t offer built-in signage features, many businesses use external digital signage software to showcase this content in real time. It's a way to turn idle TVs or displays into communication hubs, helping teams stay informed at a glance. Common examples include meeting room schedules, internal news, or daily inspiration.
Use cases for Microsoft Teams users
For organizations using Microsoft Teams, digital signage offers a powerful way to bring internal communication into shared physical spaces. By extending Teams content to screens around the office, you ensure that important updates, reminders, and schedules reach everyone—whether they’re at their desk or just walking by. Here are some of the most common ways Teams users can benefit from digital signage:
Meeting Room Signage: Display live schedules outside conference rooms, showing what’s booked and what’s available. This can be synced with Microsoft Teams calendars or shared Outlook calendars, helping reduce double bookings and last-minute surprises.
Show Teams Messages or Announcements: Keep your team in the loop by displaying key Teams announcements or highlights from important conversations. You can create branded announcement slides or export summaries to display on shared screens.
Office Dashboards: Create dashboards that highlight project updates, KPIs, or company metrics. These can be built using tools like Microsoft Excel or Power BI and displayed through digital signage software for visibility across departments.
Employee Engagement Screens: Use digital signage to recognize achievements, share birthdays, or highlight shout-outs from Teams conversations. It’s a great way to boost morale and foster a sense of connection in hybrid environments.
Company-Wide Memos: Turn important memos or policy updates from Teams into screen-friendly formats. This ensures everyone sees the message, especially helpful in busy or multi-location workplaces.
Display Teams Calendars or Schedules: Sync shared calendars with signage to show daily schedules, team availability, or upcoming deadlines, which is perfect for agile teams or fast-paced environments.
Integrate Notifications or Dashboards: With the right setup, you can display Power BI dashboards, SharePoint announcements, or other Microsoft-connected content pulled from your Teams ecosystem.
Challenges with native integration
One of the biggest challenges is that Teams doesn’t offer native support for displaying content on public screens. There’s no built-in way to push Teams announcements, calendars, or messages directly to a TV or digital display. As a result, many organizations are forced to rely on complicated workarounds, such as setting up shared displays with dedicated logins, using third-party scripts, or manually exporting content from Teams to upload elsewhere.
These methods are not only time-consuming, but also fragile, requiring constant IT oversight and maintenance. For businesses that need simple, scalable communication across multiple locations or screens, this approach quickly becomes inefficient. Without a seamless way to sync Teams content to digital signage, internal updates risk being overlooked, especially in busy offices or hybrid workspaces where not everyone checks Teams constantly throughout the day.
How to display Microsoft Teams on your digital signs without a native integration
Even though Microsoft Teams doesn’t offer direct digital signage integration, there are simple and effective ways to display Teams-related content on screens using tools like Juuno. Here’s how you can keep your team in sync without relying on IT-heavy workarounds.
Embed Microsoft Word, Excel, or PowerPoint files
Juuno supports Microsoft 365 file formats, making it easy to display shared Word documents, Excel spreadsheets, and PowerPoint presentations. Simply upload or sync your file to Juuno and show it on any screen. This is perfect for rotating meeting agendas, weekly goals, or real-time metrics dashboards created in Excel.
Use web embeds for Microsoft calendars or dashboards
You can embed public or shared Microsoft Outlook calendars directly into Juuno using the embed app. This allows you to show real-time updates for meeting room availability, team schedules, or event timelines. If you use Power BI dashboards to visualize key performance indicators, those can also be embedded and displayed to keep everyone aligned.
Turn Teams messages into branded content with Canva
Microsoft Teams is full of useful updates, whether it's motivational quotes from leadership, key deadlines, or project goals. Use Canva (which integrates seamlessly with Juuno) to turn that content into engaging visuals. Design once in Canva, then schedule it on your digital signs to create a clean, professional look without design or coding skills.
Embed anything with HTML
For more advanced setups, Juuno offers HTML digital signage. This means you can embed almost any web-accessible tool, including SharePoint pages, intranet dashboards, or live message boards. As long as the content is accessible via URL or embed code, it can be displayed on your digital signage. This opens up endless flexibility for Teams users who already rely on connected Microsoft tools.
How to display Microsoft Teams content on your digital signs with Juuno
If you're looking for a way to display Microsoft Teams content on office screens, Juuno offers a simple, flexible solution. While Juuno doesn’t integrate directly with Microsoft Teams, it supports many of the same file types and workflows Teams users already rely on. That means you can still share your most important updates across your workplace, even without a native connection.
Display Microsoft Office files
Juuno supports popular Microsoft file formats including Word, Excel, and PowerPoint. You can upload or sync these files and schedule them to play on your digital screens. This is useful for:
Weekly planning docs
Excel-based performance dashboards
Team updates or department announcements in PowerPoint slides
If your team uses these files to communicate inside Microsoft Teams, you can easily repurpose them for broader visibility via Juuno.
Share announcements, schedules and rotating content
Juuno is built for content scheduling, which makes it easy to rotate announcements, display staff reminders, or show weekly memos on a loop. If you normally post updates in a Teams channel, consider turning those messages into branded visuals, PDFs, or quick Canva slides, then display them on screens around your office.
This works well for:
Rotating motivational messages
Internal updates or memos
Shift schedules or key dates
Onboarding messages for new employees
Use screen zones for more context
With Juuno’s screen zoning feature, you can divide a display into multiple sections. For example, show a shared team calendar on the left, a birthday announcement in the top corner, and a rotating slideshow of achievements in the main section.
This multi-zone layout lets you display varied Microsoft Teams content in one cohesive, easy-to-view screen layout, which is ideal for office breakrooms, meeting areas, or reception spaces.
Embed Microsoft and web-based content
Juuno also allows you to embed websites, live dashboards, and web apps, including tools connected to your Microsoft ecosystem. You can:
Embed SharePoint pages
Display public Outlook calendars
Show real-time dashboards from Excel or Power BI
Pull in content from web-accessible tools your team already uses
Juuno offers shared visibility, internal communication, real-time scheduling, and content display. By leveraging file compatibility, embeds, and smart screen layouts, Juuno makes it easy to turn office screens into useful communication hubs.