The Complete Guide to Digital Signage Room Schedules

Digital signage solutions can do more than display promotional content for your brand or products. The best solutions feature digital signage room schedules for sharing real-time updates regarding a room’s availability, bookings, prices, and more. The system will display room information via screens installed within your premises. Staff, interested clients, and others who see the screens can then make informed decisions regarding using or booking rooms.

Table of Contents:

• Use cases for digital signage room schedules
• How to set a digital signage schedule for conference rooms or classrooms
• Guidance for different types of schedules
• Tips for making the most of digital signage room schedules

Use cases for digital signage room schedules

Digital signage room schedules offer several benefits, such as simplifying communicating room availability, location, or uses with visitors or employees. Other benefits include making managing room bookings more efficient and preventing double bookings or similar issues.

Besides the schedules for different rooms, you can display other useful information that enhances customer experience within your premises. To help you better understand the benefits of digital signage room schedules, here are some popular use cases in different settings.

1. Corporate offices

In corporate settings, you have rooms for work, meetings, visitors, presentations, and more. With digital signage scheduling, you can keep everyone informed about what’s happening in each room in real-time. You can also use digital signage room scheduling to inform employees about upcoming meetings in specific rooms.

Employees can easily glance at display screens to know available or occupied meeting rooms and upcoming meetings they mustn’t miss. With such information on display, the likelihood of employees barging in on critical meetings or butting heads over double booking significantly drops.

2. Conference centers

Guests walking into a conference center for events may not know where to go. Wasting time walking around looking for assigned conference rooms may cause frustration and lateness. Digital signage room scheduling prevents such outcomes by displaying event schedules (time, room, speaker, and other relevant information). Attendees will have an easier time navigating your conference center when such details are easily accessible via strategically placed display screens.

3. Educational institutions

High schools, colleges, and other educational facilities typically have multiple classes going on at once. Keep students updated about upcoming and ongoing classes, tests, or exam times and venues by sharing the details with a digital signage room schedule solution. Besides students, faculty members and visitors can benefit from such displays. You can also use the display to share schedules for non-academic campus events.

4. Healthcare facilities

Medical facilities, such as hospitals, dentist offices, and clinics, can use digital signage room schedules to manage patient appointments. They can also display the availability statuses of specific rooms, such as operating theaters, X-ray rooms, and so on. Implementing such systems can help improve patient experience and prevent mix-ups that increase wait times.

5. Hotels and resorts

What time does the pool open or close? When does the buffet start? What days have discounted room rates for extended stays? You can display schedules that answer these questions with digital signage installed in your hotel or other hospitality facility. Other digital signage room scheduling uses in such facilities include displaying room availability, event schedules, and facility amenities hours. Displaying such details can help streamline guest and event management.

6. Public spaces

Public spaces, such as libraries, community centers, and bus and train stations, can also benefit from digital signage schedules. For example, transportation hubs can use digital displays to announce arrival and departure times, opening and closing times, and public notices. On the other hand, libraries can use digital signage scheduling to slate and announce upcoming author readings, book signings, book clubs, workshops, and more.

How to set a digital signage schedule for conference rooms or classrooms

With digital signage room scheduling, you can display available time slots or the timetable for rooms in your establishment. The tool is especially useful in establishments with limited rooms that users must book in advance, such as conference centers, schools, and hotels. Setting up such a system within your premises requires installing digital signage schedule software on compatible screens.

For example, you can install a browser-based digital signage solution like Juuno on a smart TV or other internet-enabled screens. The software will let you upload and display schedules on your screen, and you can remotely control what’s on display. Setting up scheduled events or bookings with Juuno requires using its Playlist and Schedule tools.

• Playlist: This is where you create or upload the content your digital screen will display. You can have multiple playlists with images, slideshows, videos, or live-stream content. For example, a playlist can have slideshows of the morning’s bookings or timetable, while another playlist has the afternoon’s timetable.
• Schedule: The schedule lets you set the time each uploaded content will display. You can set different times for each playlist to play. You can also have different schedules for each day of the week.

Let’s now look at how to do digital signage room scheduling for conference rooms and classrooms with Juuno.

Classroom digital signage room schedule

Follow these steps to create and upload each day’s school timetable to your digital signage with Juuno:

1. Go to Playlists.
2. Select New Playlist.
3. Name the playlist, such as "Monday Timetable".
4. Upload your already created content or integrate Juuno with Canva or another tool to build your timetable.
5. Repeat steps 2 through 4 to create playlists for each day of the week.
6. Go to Schedules and select New Schedule.
7. Give your schedule a name, such as "Daily Schedule".
8. Assign playlists to their relevant days on the schedule. For example, assign "Monday Timetable" to Monday, "Tuesday Timetable" to Tuesday, and so on.

Conference room digital signage room schedule

Create a digital signage conference room schedule with these steps:

1. Go to Playlists.
2. Select New Playlist and add the playlist title, such as "Morning Bookings".
3. Upload your created schedule or integrate Juuno with Canva or another content creator to build your schedule slides.
4. Repeat steps 2 and 3 to create another playlist of conference room bookings called “Afternoon Bookings”.
5. Go to Schedules and select New Schedule.
6. Give your schedule a name, such as "Daily Conference Room Schedule".
7. Add "Morning Content" to the newly named schedule and set it to end at 12 pm. Set up "Afternoon Content" to launch at 12 pm to ensure a smooth transition to displaying the afternoon schedule.

Guidance for different types of schedules

Well-executed digital signage room schedules change to reflect new seasons or event changes. For example, your schedule should change to showcase plans for upcoming holidays, celebrations, or special events, such as public holidays. Below is a simple guide for changing your digital signage room scheduling for weekends and holidays.

Weekends

Weekends are a constant that everyone anticipates at the end of the week, so include them in your schedule. Adding weekends to your digital signage room schedule is especially a no-brainer if your establishment has weekend offers or special arrangements. Such offers may include discount prices, special events, and so on.

Build and display your weekend-specific timetable with a digital signage room schedule tool. For example, like the Conference Room steps discussed above, you can set up a morning and an afternoon schedule that reflects your weekend plans. Once the weekend ends, you can revert to your normal week schedule playlist.

Holidays

The same goes for holidays. Is your hotel offering family discounts this Christmas? Will your conference center have Thanksgiving-themed events? Or, will your establishment simply close for the holidays? Whatever it is you have planned for the holidays, display it with digital signage so visitors don’t have to ask your staff.

With Juuno, you can notify visitors and employees about upcoming holiday plans. You can also build a playlist for your holiday schedules and set it up to go live on the morning of the holiday. After the holidays, you can revert to the playlist with your regular daily schedule.

Tips for making the most of digital signage room schedules

We’ve revealed the various ways your establishment can use digital signage room scheduling to its benefit. However, if you want the very best results, we recommend following these tips shared by digital signage software users.

1. Plan ahead: You should be aware of events that will affect your regular schedule and plan ahead for such events. Plan ahead for these events, such as popular holidays, and announce your schedule for those periods via your digital screen ahead of time. For example, if you intend to close certain rooms or facilities during July 4th celebrations, show the announcement on your digital signs before July 4th. This will allow visitors and staff to plan accordingly.
2. Showcase seasonal content: Enhance your digital signage content by tailoring content to match the seasons. For example, during Halloween or Thanksgiving, make your display Halloween or Thanksgiving-themed to boost engagement.
3. Automate schedule changes: Changing your displayed schedule manually can lead to mistakes, such as forgetting to update the display. Automate the process by creating multiple playlists and scheduling each playlist to display during relevant periods. You can do this easily with a digital signage software like Juuno that can schedule and automatically play playlists for different days and times.
4. Clearly label playlists and schedules: Neglecting to label playlists and schedules accurately can cause mix-ups, such as displaying the wrong schedule. Avoid such an outcome by titling playlists and schedules with names anyone can understand at a glance.

Are you ready to set up digital signage room schedules within your premises? Get started today with Juuno.