Integrating SharePoint with Digital Signage: A Quick Guide
Effective communication is key to keeping teams aligned and engaged.
For organizations using SharePoint as their central hub for collaboration, integrating it with digital signage offers an exciting way to extend its reach. You can share important updates, announcements, and dashboards in real time where your teams actually are—be it their desks in a meeting, or on the move.
If you’re not using SharePoint you should consider joining the 250,000+ organizations that do, and if you are utilizing digital signage… Why?
In this post, we’ll explore what SharePoint is, how it fits into the digital signage space, and practical steps for displaying SharePoint content on your digital signage.
What is SharePoint?
SharePoint is a powerful collaboration and document management platform developed by Microsoft. Designed for businesses of all sizes, SharePoint serves as a central hub for storing, organizing, sharing, and accessing information securely. It’s commonly used for team collaboration, where employees can create sites for projects, share files, manage workflows, and communicate updates—all within one integrated system.
How does SharePoint play into the digital signage space?
Integrating SharePoint with digital signage opens up new possibilities for workplace communication. By connecting SharePoint content to your digital screens, you can display announcements, project updates, KPIs, and other important information in real time. This keeps employees informed even if they’re away from their desks or not actively checking their SharePoint sites.
The combination of SharePoint’s content management capabilities and the visibility of digital signage creates a powerful communication channel that enhances productivity and engagement.
Who should consider using SharePoint on digital signage
If your organization values streamlined communication and already uses SharePoint as a central repository, adding digital signage is a logical next step to enhance visibility and engagement.
More specifically, integrating SharePoint with digital signage is ideal for:
- Large enterprises – Keep distributed teams on the same page by displaying SharePoint-hosted dashboards, company updates, and project progress across office locations.
- Hybrid workplaces – Bridge the gap between remote and in-office employees by using digital signage to surface key SharePoint content like schedules, announcements, and policies.
- Industries with non-desk workers – Employees in manufacturing, retail, or fieldwork often don’t have regular access to SharePoint on a device. Digital signage helps extend critical information to these workers.
- Educational institutions – Use SharePoint to manage calendars, announcements, or event updates and display this content on digital screens for students and staff.
How to display SharePoint on your digital signage
Bringing SharePoint content to your digital signage is a straightforward process. Follow these five steps to create a seamless connection between your SharePoint data and your screens:
Step 1. Choose your digital signage software
The first step is to choose a digital signage platform that works well with SharePoint. When selecting your platform, consider whether it supports direct integration with SharePoint libraries and lists, as well as additional features like scheduling, remote management, or uptime monitoring.
If you’re looking for a user-friendly option with robust SharePoint capabilities, we recommend using Juuno, which offers seamless functionality for businesses of all sizes.
Step 2. Source SharePoint as your content
Start by linking your digital signage platform to your SharePoint account. Most platforms provide an integration process where you’ll authenticate and grant access to your SharePoint site.
Once connected, you can browse your SharePoint libraries and lists to identify the content you want to display. This might include announcements, calendars, dashboards, or project updates relevant to your audience
Step 3. Set the schedule for your content
Configure a schedule for your SharePoint content to display at the most effective times. For instance you could:
- Display project dashboards during work hours
- Highlight reminders for training deadlines on a rotating basis throughout the day
- Give shoutouts and announcements when people are arriving and leaving, or at break times
A well-planned schedule ensures your content reaches the right audience at the right time.
Step 4. Mount your smart TV’s
If you’re starting from scratch, then you’ll need to mount your displays. Position your smart TVs or digital signage displays in high-traffic areas where employees are likely to see them, such as breakrooms, common areas, or near workstations. Be sure to consider screen size, placement height, and viewing angles to maximize visibility.
Step 5. Launch your display
After connecting your content and setting up your schedule, it’s time to launch your display. If you're using a browser-based signage software, then all you have to do is open a web browser and type in the appropriate address.
Once you are up and running, use your software’s dashboard to monitor and make adjustments as needed. Keeping your SharePoint content fresh and up-to-date helps maintain engagement and ensures your screens remain a valuable communication tool.
7 use cases for integrating digital signage with SharePoint
Here are some common use cases of SharePoint and digital signage.
1. Drive SharePoint adoption
Make SharePoint an integral part of daily workflows by using digital signage to surface key SharePoint updates, such as project statuses, announcements, or new content. This keeps SharePoint top-of-mind and encourages consistent usage.
2. Extend access beyond desk workers
Increase sharepoint visibility by bringing it to employees without regular computer access, such as field workers or manufacturing staff. You can display critical information like schedules, safety updates, or performance metrics on screens placed in common areas, meeting rooms, and rec spaces.
3. Real-time updates for teams
Stream live updates from SharePoint directly to digital signage, including task progress, KPI dashboards, or new announcements. This keeps teams aligned and informed, even in fast-paced environments.
4. Centralized communication for hybrid teams
Bridge the gap between on-site and remote employees by showcasing SharePoint-hosted updates, news, or shared resources on digital signage. This fosters a unified communication strategy across all teams.
5. Event and meeting management
Integrate SharePoint calendars with digital signage to display meeting schedules, event updates, or room booking statuses in real time, making it easier for teams to manage their time and resources effectively.
6. Employee recognition and engagement
Celebrate achievements by sharing employee shoutouts, milestones, and anniversaries stored in SharePoint on digital signage. This adds a human touch to workplace communication and boosts morale.
7. Compliance and training updates
Keep employees informed of training requirements, compliance reminders, or certification deadlines stored in SharePoint. Digital signage displays this critical information prominently, helping teams stay up-to-date and on track.
Top 7 digital signage software for integrating SharePoint with digital signs
Now that we know the how and the why, it’s time to dive into the with what. Here’s a list of the top software for digital signage and sharepoint integration.
1. Juuno
Juuno makes it effortless to bring your SharePoint content to life on digital signage. From real-time project updates and announcements to employee recognition and compliance reminders, Juuno keeps your most important SharePoint data displayed where it matters most. With its user-friendly interface and robust customization options, Juuno helps organizations streamline communication, improve employee engagement, and keep everyone informed, whether they’re at a desk or on the move.
Pricing: Juuno’s pricing is simple—$5.00 per month per screen.
2. ScreenCloud
ScreenCloud simplifies the process of displaying SharePoint content on digital screens, making it easy to share announcements, calendars, and dashboards across your organization. Its intuitive design helps teams maintain communication without adding extra complexity to their workflows.
Pricing: To get SharePoint, you’ll have to go with their Pro plan which is $30 per screen per month.
3. Reach
Reach Media Network offers a user-friendly digital signage solution that integrates seamlessly with SharePoint, making it simple to display announcements, documents, and schedules. Designed to accommodate users of all skill levels, Reach provides advanced tools for and an easy-to-use interface.
Pricing: Starting at $19.99 per month with a note about restrictions that may apply depending on quantity.
4. Vibe.fyi
Transform how you engage employees with Vibe.fyi, a solution that takes SharePoint-hosted content and displays it across digital signage with ease. Focused on making internal communications visually appealing and impactful, Vibe.fyi is perfect for keeping teams in the loop and motivated.
Pricing: There is a limited free plan, otherwise you’ll have to contact their sales team to find out.
5. Interact
Interact is an enterprise-grade platform that integrates SharePoint with digital signage to support large organizations in managing internal communications effectively. Built for scale, Interact offers robust tools for displaying relevant SharePoint content such as announcements, policies, or KPIs across multiple locations.
Pricing: No pricing options available online. You’ll have to contact the sales team to get a quote.
6. OptiSigns
a straightforward way to integrate SharePoint with digital signage is with OptiSigns. They make it easy to share important updates, dashboards, and documents on screens. Whether for public displays or secure internal use, the platform supports both public and gated SharePoint sites, offering flexibility for a variety of business needs.
Pricing: OptiSigns offers plans that include SharePoint starting at $10 per screen per month after a 14-day free trial.
7. Yodeck
Yodeck makes displaying SharePoint-hosted content on digital signage simple and effective. From announcements to team updates, Yodeck helps organizations share critical information across screens in a timely and organized way.
Pricing: A free plan is available for single screens, for SharePoint you’ll have to skip past the Basic plan and start with the Premium plan at $11 per screen per month.
If you’re looking for a simple digital signage solution for incorporating SharePoint, check out Juuno.